Project Administration Lead

NGI is one of the foremost international centres for research and expert consultancy within geotechnics and the applied geosciences.  “Offshore Energy” represents one of our four market areas.  With over 120 engineers and geoscientists working worldwide, NGI's Offshore Energy teams have an international portfolio and offices in Europe, the USA and Australia. We are known for bringing technical innovation into practice, and having a strong global brand within our areas of activity.

Project Administration Lead

To help support our growing portfolio of larger and more complex projects, we are seeking a Project Administration Lead. You will support project execution within our Offshore Energy portfolio, work within tender processes and provide operational support to our management and employees across the team to ensure smooth day-to-day operations.

Most of our projects are now focussed on the energy transition, including offshore wind and CCS projects across Europe and worldwide. Our clients are typically international energy companies and contractors. Project teams are established across NGI’s departments and international offices. As a research institute, we also work within large research and development projects towards the Norwegian Research Council and the EU. This combination of projects and know-how ensures a stimulating knowledge-based working environment.

Main tasks 

The successful candidate will work closely with our project managers, and the Offshore Energy management team with 5 sections in Oslo. Your work will combine project execution and operational support, including:  

• Financial tracking of projects, supported by our finance team. 
• Progress reporting for clients. 
• Proposal support and preparation including prequalification questionnaires, resumes and project references.
• Coordination and participation in regular meetings with the project team and client. 
• Compilation of deliverables (reports, figures, charts) for issue to clients. 
• Operational coordination across the sections in Oslo, with respect to events, courses, onboarding of employees and travel.
• Interaction with NGI’s central administrative functions, including finance, QHSE, Communications, digital services and People and Development. 

Areas of experience 

• 2 - 5 years’ experience within the offshore or construction sectors. 
• Experience in international projects.
• Proven experience as a project administrator or similar role, preferentially within Consultancy ​or R&D  
• Training in project administration (formal project management skills an advantage).​  
• Experience in financial tracking of projects.​  
• Experience in cooperation with external partners and clients.  
• English​ as a main working language.   
• Proficient in the use of MS Office, particularly Word and Excel (PowerBI and Project an advantage).

Personal qualities 

• Excellent communications skills, both written and oral. 
• Ability to work both independently and within diverse teams. 
• Ability to handle different activities and structure and prioritise own tasks.  
• Service-minded and proactively advises and supports others.  
• Flexible and diplomatic approach. 
• Reliable and accountable, motivated by “on-time delivery”. 

NGI is an inclusive workplace and encourages candidates with all backgrounds to consider applying.

Interviews will take place on an ongoing basis.

Questions regarding the position

Jean Lorange

Senior HR Consultant

E-mail

Thomas Langford

Director Offshore Energy

E-mail

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